Bain & Company Inc

Associate/Coordinator - Payroll, APAC Finance

Job Location India-Gurgaon
Job ID
Posted Date
Regular Full-Time

Company Overview

Bain & Company is the management consulting firm that the world’s business leaders come to when they want results. Bain advises clients on strategy, operations, information technology, organization, private equity, digital transformation and strategy, and mergers and acquisition, developing practical insights that clients act on and transferring skills that make change stick.  The firm aligns its incentives with clients by linking its fees to their results. Bain clients have outperformed the stock market 4 to 1. Founded in 1973, Bain has 58 offices in 37 countries, and its deep expertise and client roster cross every industry and economic sector.


Role Purpose

This person will support administration related to processing the payroll of the local Australian business as well as requirements related to employees transferring between various countries.  In addition, the Payroll Administrator will support analysis and reporting around headcount of the Australian business.

Local & Transfers Payroll Processing:

  • Assist in Payroll Processing
    • Assist in the payroll processing of Local & Transfer employees
    • Set up new Local and Transfers employees onto the payroll system
    • Prepare Transfer payroll template
    • Assist in Bonus payment preparation for Transfer payroll
    • Run monthly Timesheet reporting and reconciliation
    • Assist in the termination calculations for departing employees
    • Maintain transfer employee list and employee tax return summary list
    • Prepare Superannuation (Australian regulatory retirement benefit) reconciliation and lodgement


  • Reporting, regulation and Ad Hoc Requirements
    • Prepare & Maintain monthly interstate and overseas days tracker for employee
    • Prepare leave report for ad hoc request
    • Prepare monthly payroll tax reconciliation
    • Prepare monthly foreign reporting to other offices
    • Prepare W2 earnings report (requirement for US citizens and employees)
    • Maintain G2G and prepare related reporting
    • Monitor and respond to Payroll Inbox queries on employee related matters
    • Liaise with internal and external clients on payroll matters
    • Prepare Superannuation (Australian regulatory retirement benefit) reconciliation and lodgement

Headcount Reporting:

  • Maintenance of the Headcount system and Headcount Maintenance and Reporting:
  • Ensure the Headcount reporting system is up to date and accurately reflects actual office headcount
  • Submit monthly Headcount numbers in the global headcount reporting system
  • Submit Forecasts/Plan Headcount numbers in the headcount reporting system
  • Prepare various Headcount analyse and work closely with Senior Finance Manager and HR to reflect these numbers



  • Adhoc reporting and analysis when required

Personal Specification:


  • Ability to think analytically and “outside the square”
  • Strong service ethic, towards both internal and external stakeholders
  • Strong ability to prioritize across conflicting deadlines
  • Adaptable in approach – able to work autonomously and collaboratively as a part of a remote team
  • Proficient organisation, prioritisation and time management skills
  • Thorough approach to completing tasks, with a strong attention to details and zero defect
  • Strong interpersonal and communication skills
  • Proactive in following up and resolving matters that will enable the timely and accurate completion of local payroll processing

Qualifications & demonstrated experience:


  • Minimum 5+ years payroll and accounting administration
  • Experience in performing month end payroll related tasks (general ledger clearing)
  • Experience in performing calculations and meeting obligations relating to governmental and tax authorities related to compensation.
  • 100% commitment to accuracy and meeting deadlines
  • Experience in using third-party payroll software including Employee Self-Serve interfaces
  • Advanced Excel skills
  • Solid Microsoft office skills

Desired but not essential

  • Experience or exposure to international payroll (Especially Australia, NZ and USA)
  • Experience in a professional services firm
  • Experience with EasiPay and/or DataPay payroll systems


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