Bain & Company Inc

Assistant / Associate, Time & Expenses

Job Location India-Gurgaon
Job ID
Posted Date
Regular Full-Time

Position Summary:


Responsible for assisting the Expenses Lead in maintaining and processing the Expenses function for the APAC offices in accordance with Company’s Expense policies and service level agreements with the business.

Key Tasks and Responsibilities



  • Ensure all receipts are being scanned into the Expenses admin system
  • Ensure that receipt amounts tie in with the submission
  • 1st level audit of expense forms and ensure compliance with Company’s Expense policies and guidelines
  • Processing of claims and preparing the payments for employee reimbursements
  • Weekly / monthly reporting
  • Driving or supporting in process improvement related initiatives / projects
  • Effective and efficient email correspondences with employees for expense clarifications whilst ensuring timely reimbursement
  • Conducting New joiner induction sessions
  • Supporting on Internal / external audits
  • Holding meetings / calls with the stakeholders on regular basis
  • Training of new team members
  • Supporting on the cash forecasting process
  • Meeting the set SLAs and TATs


  • Assist and provide ad hoc reporting as and when required
  • Preparing and maintaining Standard Operating Procedure (SOP) documents

Qualifications and Experience:

  • CA Inter or MBA (Finance) or M.COM
  • Proficiency in English, both written and verbal
  • Proficiency in excel
  • At least 4-5 years previous Expenses reimbursement experience


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