Bain & Company Inc

Associate, Time & Expenses

Job Location India-Gurgaon
Job ID
Posted Date
Global Business Services
Regular Full-Time


We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked the #1 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.  We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.


The Role


Responsible for assisting the Expenses Lead in maintaining and processing the Expenses function for the APAC offices in accordance with Company’s Expense policies and service level agreements with the business.



  • Ensure all receipts are being scanned into the Expenses admin system
  • Ensure that receipt amounts tie in with the submission
  • 1st level audit of expense forms and ensure compliance with Company’s Expense policies and guidelines
  • Processing of claims and preparing the payments for employee reimbursements
  • Weekly / monthly reporting
  • Driving or supporting in process improvement related initiatives / projects
  • Effective and efficient email correspondences with employees for expense clarifications whilst ensuring timely reimbursement
  • Conducting New joiner induction sessions
  • Supporting on Internal / external audits
  • Holding meetings / calls with the stakeholders on regular basis
  • Training of new team members
  • Supporting on the cash forecasting process


  • Assist and provide ad hoc reporting as and when required
  • Preparing and maintaining Standard Operating Procedure (SOP) documents


Career Growth:

Bain & Company has a well-laid career framework for this position. At Bain & Company, no two-career paths are the same. We provide the structure to ensure success and the flexibility to accommodate your needs. We offer formal training to support you and informal challenges to stretch you. No matter what path you choose to follow, Bain & Company will offer you unrivalled career-development opportunities.


Personal Specification:

  • Excellent Communication skills
  • Customer service mentality
  • Flexible attitude and team approach “Can do!” mentality
  • Proficient organisation, prioritisation and time management skills
  • Detail focused
  • Able to work on own initiative remotely– and be proactive and also work as part of a team
  • Ability to think analytically and “outside the square”
  • Enthusiastic, dedicated, hardworking and committed to meeting deadlines
  • Pleasant and calm even when under pressure
  • Thorough approach to completing tasks

 Qualifications and Experience:



  • CA Inter or MBA (Finance) or M.COM
  • Proficiency in English, both written and verbal
  • Proficiency in excel
  • At least 4-5 years previous Expenses reimbursement experience


Good to have

  • Experience with CODA
  • Process transition experience
  • Experience in a Business consulting firm or a Captive unit


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